All Care Consultants, Inc. – Applicant Privacy Policy

All Care Consultants, Inc. (“All Care Consultants,” “we,” “us,” or “our”) is committed to protecting the privacy, confidentiality, and security of personal information collected from job applicants, prospective clinicians, contractors, and candidates during the recruitment, credentialing, and placement process.

This Applicant Privacy Policy (“Policy”) explains what information we collect, how we use it, how we share it, and the rights available to you. This Policy applies only to applicants and candidates—not to patients, clients, or website visitors seeking healthcare services.

1. Information We Collect

We collect personal information necessary to evaluate your qualifications, verify your credentials, and determine your eligibility for placement with our outpatient healthcare clients.

1.1 Information You Provide

We may collect the following categories of personal information:

Identifiers

• Name
• Phone number
• Email address
• Mailing address
• Emergency contact information

Professional and Employment Information

• Résumé/CV, work history, education, and training
• Professional licenses, certifications, NPI number, and DEA registration (if applicable)
• Skills, specialties, clinical competencies, and availability
• Desired compensation, shift preferences, and geographic preferences
• Interview notes, assessment results, and communication records
• References and referral information

Credentialing and Compliance Information

• Work authorization status
• Background check results (where permitted by law)
• Drug screening results (where required by clients or state law)
• Immunization records or health attestations only when required for employment compliance (e.g., TB test, flu vaccine)
• Malpractice history or claims information (if applicable)

Other Information You Voluntarily Provide

• Relocation preferences
• Professional memberships
• Awards or recognitions
• Additional documents you choose to upload

1.2 Information We Collect From Other Sources

We may obtain information from:

• Professional references
• Licensing boards and credentialing databases (e.g., Nursys, state medical boards)
• Background check providers
• Drug screening vendors
• Publicly available sources (e.g., LinkedIn)
• Recruitment partners or job boards where you applied

We do not request or require sensitive personal information such as race, religion, sexual orientation, or political affiliation unless required by law (e.g., voluntary EEO reporting).

2. How We Use Your Information

We process applicant information for legitimate business purposes related to healthcare staffing and compliance, including:

• Evaluating your qualifications for open roles
• Verifying licensure, certifications, and work eligibility
• Conducting interviews and assessments
• Communicating with you about opportunities
• Submitting your profile to client facilities with your consent
• Completing credentialing and onboarding requirements
• Conducting background checks and drug screens (where permitted)
• Maintaining accurate recruitment and compliance records
• Meeting legal, regulatory, and contractual obligations
• Preventing fraud or unauthorized activity
• Improving our recruitment processes and applicant experience

We process your information because:

• You voluntarily provide it
• It is necessary to take steps prior to entering into an employment or contractor agreement
• We have a legitimate business interest in evaluating candidates
• We must comply with federal, state, or industry regulations

3. How We Share Your Information

We may share your information with:

3.1 Healthcare Clients

With your permission, we may submit your profile, résumé, or credentialing documents to outpatient healthcare organizations seeking clinicians.

3.2 Service Providers

Including:

• Background check vendors
• Drug screening providers
• Credentialing and compliance platforms
• Payroll or onboarding systems (if hired)
• Cloud hosting and applicant tracking systems

These providers are contractually required to protect your information.

3.3 Legal or Regulatory Authorities

When required to:

• Comply with laws or subpoenas
• Respond to regulatory audits
• Protect our rights or the rights of others

3.4 Business Transfers

If All Care Consultants undergoes a merger, acquisition, or asset transfer, applicant data may be included as part of the transaction.

We never sell applicant data.

4. Data Retention

We retain applicant information only as long as necessary to:

• Evaluate your candidacy
• Maintain compliance with healthcare staffing regulations
• Meet legal and contractual obligations

Typical retention periods:

• Active candidates: retained while you are being considered for roles
• Inactive or unsuccessful candidates: retained for up to 3 years to comply with staffing industry standards and to consider you for future opportunities
• If hired: your data becomes part of your employment or contractor record

You may request deletion of your information unless retention is required by law.

5. Transfers of Information

All Care Consultants is based in the United States. If you apply from outside the U.S., your information will be processed in the U.S., where privacy laws may differ from those in your home country.

We use reasonable safeguards to protect your information during transfer and storage.

6. Your Rights

Depending on your location, you may have the right to:

• Access the personal information we hold about you
• Request corrections or updates
• Request deletion (subject to legal retention requirements)
• Withdraw consent for optional processing
• Object to certain uses of your information

To exercise these rights, contact us using the information below. We will respond in accordance with applicable laws.

7. Security

We use administrative, technical, and physical safeguards to protect applicant information, including:

• Encrypted storage
• Access controls
• Secure credentialing workflows
• Vendor due diligence

However, no system is completely secure, and we cannot guarantee absolute protection.

8. Contact Us

If you have questions about this Applicant Privacy Policy or wish to exercise your rights, contact:

All Care Consultants, Inc.
Email: [email protected]
Phone: (954) 906‑5040
Website: www.allcareconsultants.com